How an EDI System Works
Businesses that use EDI software and systems follow certain protocols for exchanging data electronically. Each transacting party is categorized as a trading partner and exchange mutual agreements that define a commercial transaction.
All subsequent transactions are then communicated in a standardized manner through an intermediate company called a Value Added Network (VAN) or via FTP with PGP encryption. The VAN is a third-party service provider that permits different trading partners to communicate through a central clearinghouse.
Setting Up EDI Billing
(allow approximately 3-5 days to complete the process)
Step 1: Complete an EDI Billing Customer Agreement document. To obtain the agreement, contact your SCANA Energy account manager. If you do not have a SCANA Energy account manager, contact the SCANA Energy billing department at 1-877-467-2262. Complete, sign and return the agreement to your account manager. If you are a third party billing aggregator, complete a Third Party Agreement document. Complete, sign and return the agreement to your account manager or the SCANA Energy billing department.
Step 2: Your SCANA Energy account manager will forward the contract to the SCANA Energy EDI billing department. The EDI billing department will explain the electronic testing requirements and will schedule a date for testing to begin.
Step 3: SCANA Energy will then transmit a set of test invoices specifically used for EDI certification testing purposes to ensure a successful download of invoices into your financial processing system.
Step 4: Following the completion of all testing, your organization's account will be switched to EDI, and you will no longer receive paper bills from SCANA Energy. The EDI billing department will notify you when the first EDI invoice is initiated.
Preliminary Customer Requirements
- EDI Software -- If your organization does not already have EDI capability, you will need to purchase and install EDI translation software. The software must be capable of receiving the American National Standards Institute (ANSI) X-12, Utility Industry Group (UIG), Transaction Set 810 Invoice.
- VAN Mailbox (optional) -- You will need to establish an electronic mailbox with a Value Added Network Service Provider (VAN). You must have access to a VAN for EDI 810 invoices. SCANA Energy can also submit EDI billing transactions via FTP using PGP encryption.
- DUNS Number or other Unique identifier -- You will need to obtain a Dun & Bradstreet Number (DUNS), a common company identifier in EDI and global electronic commerce transactions used on all EDI transactions with SCANA Energy. A DUNS number can be obtained by calling toll-free at 1-866-472-7362 or by visiting the Dun & Bradstreet website. SCANA Energy can also accept a unique identifier for EDI billing transactions in lieu of a DUNS number.
Setting Up EDI Payments
SCANA Energy also offers EDI payments through the ACH network, using the CCD+ or CTX format. For payment setup, execute two originals of the ACH agreement, available from your account manager or by contacting Talesha Funchess in SCANA’s Treasury Services at 803-217-8404. Complete, sign and return these documents to the address provided on the form.
For additional information, please e-mail us or call 404-760-6295 or toll-free at 1-888-621-8828.